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Exit interview email – AI template for use with GPT

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This template provides an easy way to draft an exit interview email for employees who are leaving the company. It offers a structured writing format that addresses all key points, such as thanking the employee for their service, expressing appreciation for their contributions, and inviting them to stay in touch. It also provides input fields that can be filled in with the employee’s name, role, and company name. Using this template will ensure that your exit interview email is professional and organized, while also providing you with the opportunity to ask your departing employees valuable feedback on how the company can improve in the future.

Template

Main Topic:

Exit Interview Email

Input fields required:

Name of Employee: {{employee_name}} 
Role of Employee: {{employee_role}} 
Contributions of Employee: {{employee_contributions}} 
Company Name: {{company_name}} 

Writing structure: 

- Address the reader and thank them for their time at the company: {{generate}} 
- Express appreciation for their contributions to the company's success and mention any specific achievements they have made in their role: {{generate}} 
- Ask them to provide feedback on how the company can improve in the future, if they have any suggestions or ideas to share: {{generate}} 
- Wish them well in their future endeavors and invite them to stay in touch: {{generate}} 
- Sign off with appropriate closing remarks, such as thanking them again for their service and wishing them luck in their next endeavor: {{generate}}

Using this template

Basic usage of the template:

  • Input all the main data fields in curly brackets
  • Going in order, generate the desired text
  • Don’t be afraid to undo and generate again

Some possible ideas for modification/customization of the template:

  1. Ask the employee to reflect on their experience at the company and provide feedback on their time there.
  2. Invite the employee to share their ideas for future projects or initiatives that the company could pursue.
  3. Provide an opportunity for the employee to recognize and thank any colleagues that have been especially helpful during their time at the company.
  4. Ask the employee to provide advice or tips for future employees in similar roles at the company.
  5. Invite the employee to provide recommendations on any improvements that could be made in regards to their work environment, operations, processes, etc.
  6. Offer a summary of what they have accomplished during their time at the company and how they have contributed to its success.
  7. Provide an opportunity for the employee to share any insights or thoughts on how they might have done things differently if given another chance.

Final remarks

The template provided here is an excellent starting point for crafting an effective exit interview email. It will help ensure that all required information is gathered, and that the tone of the message is professional and appreciative. Additionally, it provides a clear structure for the email to follow, which can help make the process easier for both the departing employee and the company. By using this template, companies can ensure that their exit interviews are conducted in a respectful and organized manner.